Student Employment Updates Fall 2020

Minimum Wage Increase

The Colorado Department of Labor and Employment’s (CDLE) Division of Labor Standards and Statistics (DLSS) will adjust minimum wage for inflation on 1-Jan-2021 to $12.32, as required by the Colorado Constitution. Oracle will update student employees’ wages that are below $12.32 to $12.32 with an effective start date of 19-Dec-2020, as that is the start of the first pay period ending in 2021.

Insert Handshake Job Posting number in the Oracle Action Request

Due to Colorado Equal Pay Act student assignments will need to have the Handshake job posting number in Oracle Actions requests.  Please enter the Handshake job posting number in the Creator Comments field when submitting an action into the Oracle workflow. Effective Monday 14-Dec-2020 student assignments without a job posting number will be rejected.

Graduation Termination

As a reminder, graduated students can continue to work as a student hourly employee until the Graduation Termination Process/Report is completed.

 Timing

The Graduation Termination Process is completed after the Registrar’s Office confers degrees earned during the semester.  This generally happens approximately one month after graduation. For example, students who graduated in December 2018 had their student assignments terminated effective 20-Jan-2019.

Email

At the time of the Graduation Termination Process/Report, an email will be sent to the HR ListServ with instructions, including the termination effective date.

WORK-STUDY EMPLOYMENT

Important Dates

Fall only awards must end:             18-Dec-2020

Spring awards begin:                       16-Jan-2021

Work-Study employment ends:     14-May-2021

Verify Wages and Winter Break

Please monitor your work-study student earnings by completing the Work-Study Earnings Report. Instructions are located on Central HR’s website. Remember, if a student goes over their fall award before 16-Jan-2021, the dept. will be charged Time Entry Wages (TEW) at 100%. However, if a student has not earned all their fall portion, they may work during winter break.

 Work-Study Increases

If a need-based work-study student has met or is close to meeting their fall semester award the student can request an increase to their award by contacting OFAPay@colostate.edu    Increase of an award is based on student eligibility and fund availability.

This information was sent via email to HR Liaison ListServ.  To Un-subscribe from the Oracle HRMS listserv, please contact the Oracle Helpdesk at: HR_IS@colostate.edu

If you have questions, please email ofapay@colostate.edu

Colorado Labor Laws – Wage and Hour

Colorado’s Employment Law Handbook – Includes topics on:

  • Minimum wage
  • Overtime
  • Meal and breaks
  • Vacation leave
  • Sick leave
  • Holiday leave
  • Jury duty leave
  • Voting leave
  • Severance pay

Colorado Wage Payment Laws

Colorado’s Employment Law Handbook – Includes topics on:

  • Current minimum wage
  • Minimum employees required
  • Exempt employees
  • Non-exempt employees
  • Overtime
  • Child Labor Laws
  • Tipped wages
  • Hours worked
  • Travel time
  • Waiting time
  • On-call time
  • Sleeping time
  • Meeting and training time
  • Suffered or permitted to work
  • Suffered or permitted to work
  • State minimum wage and overtime laws

DOL’s Internship Fact Sheet #71

This fact sheet provides general information to help determine whether interns and students working for “for-profit” employers are entitled to minimum wages and overtime pay under the Fair Labor Standards Act (FLSA).1

Gender Equity Law for Colorado

Please note that starting January 1, 2021, the State of Colorado has implemented the Equal Pay for Equal Work Act. This act covers a number of requirements and prohibitions for employers in order to prevent pay disparities. Specifically, we want to draw employers’ attention to several critical components:  

  1. Employers are required to disclose in each job posting the hourly or salary compensation range along with the general description of benefits and other potential compensation  
  1. Employers are prohibited from requesting wage rate history of a perspective employee or requiring it as a condition of employment  
  1. Employers are required to maintain records of job descriptions and wage rate history for each employee while employed and for 2 years after employment ends  

Further information on this act and which employers must abide by these regulations can be found here. If you have additional questions, please connect with your organization’s Human Resources department or legal counsel. 

ELEVATE Student Supervision Certificate Program

Are you ready to elevate your student supervision skills to new heights? Whether you are a first-time supervisor or a seasoned supervisor of student staff, these courses will provide you with the necessary foundation, tools, and skills to effectively manage student staff. You will also gain the opportunity to build community with other student supervisors on our campus to take your learnings past the program and into your daily work life.

You are an integral part of student success and retention here at CSU. By elevating you, we elevate students.

Learners must complete all 6 Basecamp courses and attend at least two Ascent fast track conversations in order to satisfy all 8 credit requirements for Elevate Student Supervision Certificate Program.  Please see below for descriptions of all mandatory Basecamp courses and Ascent Electives.’

*** Please be sure you are on the On-campus Student Supervisors monthly newsletter to receive course schedule updates! ***

BASECAMP: Hiring basics and student supervision essentials (must take all six courses)

Hiring Basics – Recruitment, Job Descriptions, and Interviewing with Student Employees, 120 minutes
Interested in hiring student employee(s)? Are you curious about the next steps? Join us to learn and techniques on recruiting students, writing job descriptions, utilizing the job posting platform to maximize applicant exposure, understanding basic EO requirements and the interview process that will help you find the best applicant(s) for your role(s). 

Hiring Basics – Onboarding and Retention with Student Employees, 90 minutes
Onboarding new employees is a multifaceted process. Onboarding is not only a time to train someone on the day-to-day of their role but is also an opportunity to share the values and culture of your organization with new staff. Tangible takeaways from this session include understanding the importance of onboarding, involving multiple team members in the onboarding experience, and creating a structured onboarding process. 

Hiring Basics – Navigating Tough Conversations and Off-Boarding with Student Employees, 90 minutes
Students, like us, have busy and rich lives outside their place of employment. How can you, as an employer, respond to your students when outside factors start to impact their work? How do you off-board a student when their term of employment comes to an end, either because of graduation or other reasons for leaving? This session will walk you through some strategies and tactics to put in your toolbox for those tough conversations as well as provide insight on creating a comprehensive off-boarding process for your employees. Come ready to share your thoughts in this interactive session!  

Student Core Growth: What Students Have and How They Can Develop, 120 minutes
Student Supervisors have the large task of helping develop student staff while also making sure the work is completed. Using CSU’s core competencies, supervisors will learn how to both recruit individuals with certain skill sets as well as understanding a theoretical framework for assisting their student staff to grow. The core competencies used by a large variety of employers will be shared, as well as techniques to encourage student’s development in these areas. 

Supervising Gen Z in a Multi-generational Workplace, 120 minutes
Learn what makes Gen Z (1995-2010) tick. Ever wonder how this current generation of student employees views workplace motivation, priorities, evaluation, and communication? This interactive session will give attendees the chance to learn more about the generational norms of all the generations in the workplace with a deep dive on Gen Z. Learn how to turn generational sticking points into productivity strong points and how to create a workplace that welcomes and affirms employees from all generations.

Diversity, Equity, and Inclusion with Student Employees
New course curriculum coming soon! 

ASCENT: Electives (must choose two electives)
Coming soon!

For program and course schedules, please go to log into My Learning. Questions? Contact: sarah.roeder@colostate.edu

New Employer User Account link

Step 1 of getting set up in Handshake as an employer is to first create an employer user account. This is something that each new user will need to do. Use this link to get started.

Handshake Help Center for Employers

An excellent resource to find answers to all of your employer Handshake questions, including posting a job, requesting an interview, video tutorials, and many other topics.